TERMS & CONDITIONS
1. Services provided by collaborativeQI
- maintain a mailing list and a list of collaborators.
- complete an evaluation of the initiative using pre-project and post-project surveys.
- maintain the website to guide collaborators and allow facilitation of the process.
- facilitate the topic vote where all subscribers to the mailing list will be given the opportunity to vote for a topic on which the project will be based.
- from the topic vote onwards, assist collaborators in building their local team by utilising existing quality improvement networks.
- release the results of the topic vote to those who voted at the topic vote stage.
- develop 3 draft projects including details of the indicators/metrics to be used in each. CollaborativeQI will then facilitate the project vote where all those who voted at the topic vote stage will be given the opportunity to vote for the project.
- circulate a project pack including a project guide and data collection tool.
- be available to answer queries about the project and to support collaborators via the email address firstname.lastname@example.org.
- direct collaborators to the LIFE QI system by SeeData for data upload and presentation in a statistical process control (SPC) chart and to allow shared learning through group discussions.
- receive details from collaborators detailing the interventions used in their Plan, Do, Study, Act (PDSA) cycle through the LIFE system. It will then share this learning amongst collaborators in regular email during the course of the project.
- will produce a report for the project and will submit this for publication in a quality improvement journal. Details of the progress of this will be made available to collaborators on request.
2. Responsibilities of collaborators
- You become a collaborator after completing and submitting the topic vote form.
- By completing and submitting the information in the pre-project and post-project surveys, you give your consent for the (anonymised) data to be used in the collaborativeQI proof of concept report (see section 7 on authorship for more details) and for your email address and place of work to be shared with the LIFE system by SeeData (to enable a swift sign-up process that is free of charge).
- Collaborators are expected to act responsibly within the stipulations outlined in guidance from their profession’s regulator (e.g. GMC’s Good Medical Practice for doctors)
- It is the expectation that each collaborator builds a team prior to the project’s start date.
- It is the collaborator’s responsibility to seek local permission for the project and register it according to the terms and conditions in section 5: Adherence to local governance frameworks.
- It is the expectation that collaborators will participate in the project that has been voted for despite the chance that it may not have been their choice.
- It is the collaborator’s responsibility to facilitate data collection and submission of that data to collaborativeQI throughout the project.
- It is the collaborator’s responsibility to follow the terms and conditions set out in this document.
- If you are no longer able to commit to being a collaborator please tell the collaborativeQI team as soon as possible so that we can attempt to get a replacement for you.
3. Information governance
- CollaborativeQI follows the Information Commissioner’s Office (ICO) data sharing code of practice which can be found here: https://ico.org.uk/for-organisations/guide-to-data-protection/data-sharing/.
- CollaborativeQI will store all data in a secure manner that prevents public access.
- Collaborators must not collect or distribute patient-identifiable data at any point and should follow the information governance principles outlined in section 3.
- Collaborators must always use nhs.net email accounts for data transfer and if storing data it should be encrypted and on a secure computer on site at your organisation and not taken off site.
- Collaborators should be sure to familiarise themselves will their local information governance protocols and to comply with them throughout.
4. Confidentiality: You and your organisation
- Your email address and contact information will be shared with LIFE QI system to enable swift sign-up to their system that remains free of charge. Your name will be published on our report in accordance with the terms and conditions within this document.
- If we think there is an opportunity for you to connect with others who have signed up for collaborativeQI from your trust, we will contact you first to get your consent before sharing your details with them.
- Your organisation’s participation will be pseudonymised in any public documents that we release. This includes the project tracking feature where you will be made aware of what data is from your organisation but data from other collaborators will be pseudonymised. We ask that you keep your pseudonym confidential.
5. Adherence to local governance frameworks
- You must get permission to run the project from a senior colleague in your organisation.
- We ask that you register the project using your organisation’s local governance framework for quality improvement projects. This may be with the audit office or another team within your organisation.
6. Escalation of safety concerns/incidents
- If collaborators discover anything that compromises patient safety during the project, they must report this using local governance arrangements for incident reporting and ensure that action is taken to protect patients from harm.
- Two reports will be published from this work.
- The first is the ‘project report’ which will detail the methods, results and conclusions of the local projects, with any common findings outlined in the discussion. This will be submitted for publication in a quality improvement journal.
- The second report will be a ‘proof of concept report’: This will detail the concept of collaborativeQI including the results of the pre-project and post-project survey.
- In line with the ICJME guideline for authors and contributors, collaborators will become named 'contributors' on both reports if they contribute a complete dataset for the project from their organisation including a PDSA template for each PDSA cycle. Collaborators will be listed as 'contributors' in alphabetical order under a 'contributors' section.
- Members of the collaborative QI team who who meet the criteria for authorship in the ICJME guideline for authors and contributors will be listed under 'authors' section of each report in order of the volume of their contribution.
- Our approach is based on the emerging trends within research collaboratives. An example of what the reports may look like can be found here: http://onlinelibrary.wiley.com/doi/10.1002/bjs.9614/epdf.